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Scenario of open competition

Фото информации

Open tender - tender process for the conclusion of contracts for the supply of resources or services under the project. Open competition is one of the scenarios to implement the function "holding a competition" and the task "Planning of supply". This process should take into account the peculiarities of the implementation of projects.

Business process of open tender

Business process of open tender

Рiс.1. Business process of open tender

Description of process open tender functions 

Preparation of technical specifications for the services/goods delivery

Responsible

Manager on contract

Incoming documents

Lots to purchase

Outgoing documents

Statement of work

Based on the list of lots of the project, the procurement manager prepares a preliminary technical task with the customer's vision of the results and implementation technologies.

Preparing evaluation criteria contractors

Responsible

Manager on contract

Incoming documents

Statement of work

Outgoing documents

Criteria for evaluation of contractors

The purchasing manager, together with the subject matter experts, on the basis of the technical task, determines the list of criteria for evaluating the candidates' companies.

Publication of announcement of an open competition

Responsible

Manager on contract

Incoming documents

Criteria for evaluation of contractors, Statement of work

Outgoing documents

Publication

The procurement manager prepares information about the competition for publication, and is also responsible for publishing it in the media.

Prepare a list of contractors to perform the terms of reference

Responsible

Manager on contract

Incoming documents

Publication, Offers

Outgoing documents

List of contractors

The procurement manager receives and registers offers from companies that have expressed their desire to participate in the competition, and also gives advice on issues that have arisen on the requirements or procedure for the competition.

Opening of proposals from contractors

Responsible

Tender committee

Incoming documents

List of contractors

Outgoing documents

Minutes of the open offer

The tender committee opens the treated offers and registers their contents.

Evaluation of the contractors on the basis of criteria developed

Responsible

Manager on contract

Incoming documents

Minutes of the open offer

Outgoing documents

Results of evaluation of contractors

Based on the offers received from companies, the purchasing manager assesses companies according to approved evaluation criteria. If necessary, clarifies the values of the criteria from company representatives.

Selection of suppliers based on the analysis of contractors

Responsible

Tender committee

Incoming documents

Results of evaluation of contractors

Outgoing documents

Offers

Based on the results of the evaluation of contractors and tenders, the competition committee decides on the choice of a contractor winner.

Harmonization with the conditions for carrying out the contractor technical specifications

Responsible

Manager on contract

Incoming documents

Offers

Outgoing documents

Statement of work

The purchasing manager specifies the conditions for the implementation of the work with the employees of the contracting company and updates the terms of reference. If necessary, the procurement manager will integrate new information into the project schedule.

Preparation and signing of the contract for the provision of services/supply of goods

Responsible

Manager on contract

Incoming documents

Statement of work

Outgoing documents

Contract

Based on the updated technical assignment, the preparation and signing of the contract with the contractor organization is carried out. For this procedure, the responsible procurement manager.

Roles process of open tender

Role name

Functions

Manager on contract

  • Preparation of technical specifications for the services/goods delivery
  • Preparing evaluation criteria contractors
  • Publication of announcement of an open competition
  • Prepare a list of contractors to perform the terms of reference
  • Evaluation of the contractors on the basis of criteria developed
  • Harmonization with the conditions for carrying out the contractor technical specifications
  • Preparation and signing of the contract for the provision of services/supply of goods

Tender committee

  • Opening of proposals from contractors
  • Selection of suppliers based on the analysis of contractors
КСУП для Строительной компании КСУП для Архитектурной компании КСУП для Девелоперской компании КСУП для Производственной компании КСУП для Маркетинговой компании
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