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Scenario of closed competition

Фото информации

Closed tender - the process of competition for the conclusion of contracts for the supply of resources or services under the project. Indoor competition is one of the scenarios to implement the function "holding a competition" and the task "Planning of supply." This process should take into account the peculiarities of the implementation of projects.

Business process closed tender

Template business process closed tender

Рiс.1. Business process closed tender

Description of process functions closed tender

Preparation of technical specifications for the services/goods delivery

Responsible

Manager on contract

Incoming documents

Lots to purchase

Outgoing documents

Statement of work

Based on the list of lots of the project, the procurement manager prepares a preliminary technical task with the customer's vision of the results and implementation technologies.

Preparing evaluation criteria contractors

Responsible

Manager on contract

Incoming documents

Statement of work

Outgoing documents

Criteria for evaluation of contractors

The purchasing manager, together with the subject matter experts, on the basis of the technical task, determines the list of criteria for evaluating the candidates' companies.

Prepare a list of contractors to perform the terms of reference

Responsible

Manager on contract

Incoming documents

Statement of work, Criteria for evaluation of contractors

Outgoing documents

List of contractors

The purchasing manager prepares a list of contractors based on the list of organizations with which the company has already entered into contracts for this type of work.

Opening of proposals from contractors

Responsible

Tender committee

Incoming documents

List of contractors, Offers

Outgoing documents

Minutes of the open offer

The tender committee opens the treated offers and registers their contents.

Evaluation of the contractors on the basis of criteria developed

Responsible

Manager on contract

Incoming documents

Minutes of the open offer

Outgoing documents

Results of evaluation of contractors

Based on the offers received from companies, the purchasing manager assesses companies according to approved evaluation criteria. If necessary, clarifies the values of the criteria from company representatives.

Selection of suppliers based on the analysis of contractors

Responsible

Tender committee

Incoming documents

Results of evaluation of contractors

Outgoing documents

Offers

Based on the results of the evaluation of contractors and tenders, the competition committee decides on the choice of a contractor winner.

Harmonization with the conditions for carrying out the contractor technical specifications

Responsible

Manager on contract

Incoming documents

Offers

Outgoing documents

Statement of work

The purchasing manager specifies the conditions for the implementation of the work with the employees of the contracting company and updates the terms of reference. If necessary, the procurement manager will integrate new information into the project schedule.

Preparation and signing of the contract for the provision of services/supply of goods

Responsible

Manager on contract

Incoming documents

Statement of work

Outgoing documents

Contract

Based on the updated technical assignment, the preparation and signing of the contract with the contractor is conducted. For this procedure, the responsible procurement manager.

Roles process closed tender

Role name

Functions

Manager on contract

Preparation of technical specifications for the services/goods delivery
Preparing evaluation criteria contractors
Prepare a list of contractors to perform the terms of reference
Evaluation of the contractors on the basis of criteria developed
Harmonization with the conditions for carrying out the contractor technical specifications
Preparation and signing of the contract for the provision of services/supply of goods

Tender committee

Opening of proposals from contractors
Selection of suppliers based on the analysis of contractors

КСУП для Строительной компании КСУП для Архитектурной компании КСУП для Девелоперской компании КСУП для Производственной компании КСУП для Маркетинговой компании
BI Group Интергал-Буд Архиматика AVG ICD ДБК 4
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