Business process closed tender
Рiс.1. Business process closed tender
Description of process functions closed tender
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Preparation of technical specifications for the services/goods delivery |
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Responsible |
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Incoming documents |
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Outgoing documents |
Statement of work |
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Based on the list of lots of the project, the procurement manager prepares a preliminary technical task with the customer's vision of the results and implementation technologies. |
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Preparing evaluation criteria contractors |
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Responsible |
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Incoming documents |
Statement of work |
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Outgoing documents |
Criteria for evaluation of contractors |
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The purchasing manager, together with the subject matter experts, on the basis of the technical task, determines the list of criteria for evaluating the candidates' companies. |
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Prepare a list of contractors to perform the terms of reference |
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Responsible |
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Incoming documents |
Statement of work, Criteria for evaluation of contractors |
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Outgoing documents |
List of contractors |
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The purchasing manager prepares a list of contractors based on the list of organizations with which the company has already entered into contracts for this type of work. |
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Opening of proposals from contractors |
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Responsible |
Tender committee |
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Incoming documents |
List of contractors, Offers |
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Outgoing documents |
Minutes of the open offer |
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The tender committee opens the treated offers and registers their contents. |
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Evaluation of the contractors on the basis of criteria developed |
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Responsible |
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Incoming documents |
Minutes of the open offer |
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Outgoing documents |
Results of evaluation of contractors |
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Based on the offers received from companies, the purchasing manager assesses companies according to approved evaluation criteria. If necessary, clarifies the values of the criteria from company representatives. |
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Selection of suppliers based on the analysis of contractors |
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Responsible |
Tender committee |
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Incoming documents |
Results of evaluation of contractors |
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Outgoing documents |
Offers |
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Based on the results of the evaluation of contractors and tenders, the competition committee decides on the choice of a contractor winner. |
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Harmonization with the conditions for carrying out the contractor technical specifications |
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Responsible |
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Incoming documents |
Offers |
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Outgoing documents |
Statement of work |
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The purchasing manager specifies the conditions for the implementation of the work with the employees of the contracting company and updates the terms of reference. If necessary, the procurement manager will integrate new information into the project schedule. |
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Preparation and signing of the contract for the provision of services/supply of goods |
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Responsible |
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Incoming documents |
Statement of work |
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Outgoing documents |
Contract |
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Based on the updated technical assignment, the preparation and signing of the contract with the contractor is conducted. For this procedure, the responsible procurement manager. |
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Roles process closed tender
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Role name |
Functions |
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Tender committee |
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