Логотип компании Oberemok&Co
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Scenario of meetings

Фото информации

Meeting - an event held at all stages of the project in almost all project management processes. Responsible for hosting the meeting in the project is the project manager.

Business-process meeting

Template business-process meeting

Рiс.1. Business-process meeting

Description of process meeting functions

Selecting issues meeting

Responsible

Project administrator

Incoming documents

List of issues, Registry change requests

Outgoing documents

Schedule of meetings

The project administrator is preparing a list of issues that will be discussed at the meeting. To compile a list of questions, a register of requests for changes and a separate list of project questions are used.

Maintenance of formation of the list of participants

Responsible

Project administrator

Incoming documents

Schedule of meetings

Outgoing documents

Schedule of meetings

Based on the analysis of the list of issues, the project administrator, together with key project participants, forms a list of meeting participants.

Ensuring responsible destination

Responsible

Project administrator

Incoming documents

Schedule of meetings

Outgoing documents

Schedule of meetings

The project's chief engineer appoints those responsible for discussing the issues at the meeting. Responsible for the question prepares materials for discussion, as well as options for possible solutions to issues.

Preparing the set of documents for the meeting

Responsible

Project administrator

Incoming documents

Schedule of meetings

Outgoing documents

Selection of documents

The project administrator, together with those responsible for the issues, selects documents related to solving this issue. After preparing a collection of documents, the project administrator sends it to all meeting participants

Providing a meeting

Responsible

Project administrator

Incoming documents

Selection of documents

Outgoing documents

Minutes of the meeting

Project administrator provides logistic support for the meeting.

Formalization of the results of the meetings

Responsible

Project administrator

Incoming documents

Minutes of the meeting

Outgoing documents

Minutes of the meeting

The project administrator records the results of the meeting and sends out the minutes of the meeting to all participants in the meeting.

Roles business-process meeting

Role name

Functions

Project administrator

  • Selecting issues meeting
  • Maintenance of formation of the list of participants
  • Ensuring responsible destination
  • Preparing the set of documents for the meeting
  • Providing a meeting
  • Formalization of the results of the meetings
BI Group Интергал-Буд Архиматика AVG ICD ДБК 4