Scenario of open competition

Open tender - tender process for the conclusion of contracts for the supply of resources or services under the project. Open competition is one of the scenarios to implement the function "holding a competition" and the task "Planning of supply". This process should take into account the peculiarities of the implementation of projects.

Business process of open tender

Рiс.1. Business process of open tender

Description of process open tender functions

Preparation of technical specifications for the services/goods delivery
Responsible	Manager on contract
Incoming documents	Lots to purchase
Outgoing documents	Statement of work
Based on the list of lots of the project, the procurement manager prepares a preliminary technical task with the customer's vision of the results and implementation technologies.
Preparing evaluation criteria contractors
Responsible	Manager on contract
Incoming documents	Statement of work
Outgoing documents	Criteria for evaluation of contractors
The purchasing manager, together with the subject matter experts, on the basis of the technical task, determines the list of criteria for evaluating the candidates' companies.
Publication of announcement of an open competition
Responsible	Manager on contract
Incoming documents	Criteria for evaluation of contractors, Statement of work
Outgoing documents	Publication
The procurement manager prepares information about the competition for publication, and is also responsible for publishing it in the media.
Prepare a list of contractors to perform the terms of reference
Responsible	Manager on contract
Incoming documents	Publication, Offers
Outgoing documents	List of contractors
The procurement manager receives and registers offers from companies that have expressed their desire to participate in the competition, and also gives advice on issues that have arisen on the requirements or procedure for the competition.
Opening of proposals from contractors
Responsible	Tender committee
Incoming documents	List of contractors
Outgoing documents	Minutes of the open offer
The tender committee opens the treated offers and registers their contents.
Evaluation of the contractors on the basis of criteria developed
Responsible	Manager on contract
Incoming documents	Minutes of the open offer
Outgoing documents	Results of evaluation of contractors
Based on the offers received from companies, the purchasing manager assesses companies according to approved evaluation criteria. If necessary, clarifies the values of the criteria from company representatives.
Selection of suppliers based on the analysis of contractors
Responsible	Tender committee
Incoming documents	Results of evaluation of contractors
Outgoing documents	Offers
Based on the results of the evaluation of contractors and tenders, the competition committee decides on the choice of a contractor winner.
Harmonization with the conditions for carrying out the contractor technical specifications
Responsible	Manager on contract
Incoming documents	Offers
Outgoing documents	Statement of work
The purchasing manager specifies the conditions for the implementation of the work with the employees of the contracting company and updates the terms of reference. If necessary, the procurement manager will integrate new information into the project schedule.
Preparation and signing of the contract for the provision of services/supply of goods
Responsible	Manager on contract
Incoming documents	Statement of work
Outgoing documents	Contract
Based on the updated technical assignment, the preparation and signing of the contract with the contractor organization is carried out. For this procedure, the responsible procurement manager.

Roles process of open tender

Role name	Functions
Manager on contract	Preparation of technical specifications for the services/goods delivery Preparing evaluation criteria contractors Publication of announcement of an open competition Prepare a list of contractors to perform the terms of reference Evaluation of the contractors on the basis of criteria developed Harmonization with the conditions for carrying out the contractor technical specifications Preparation and signing of the contract for the provision of services/supply of goods
Tender committee	Opening of proposals from contractors Selection of suppliers based on the analysis of contractors