Manager on contract

Contracts Manager - Project Management role of the participant. The main task of a specialist to perform this role is to manage the project from contract initiation to closing contracts. This role can be assigned as the project manager, and individual experts - members of the project team.

Key Tasks of a Project Contract Manager

Preparation and Development of Contract Documentation
- Defining commercial and legal requirements for contracts.
- Participating in the preparation of technical specifications and statements of work.
- Drafting contract agreements, amendments, and appendices.
- Ensuring that all contracts comply with internal company policies and applicable legislation.
Organizing Tenders and Selecting Contractors
- Preparing and conducting procurement procedures: requests for proposals, tenders, and competitive negotiations.
- Evaluating contractor proposals in terms of cost, timelines, risks, and compliance with requirements.
- Conducting negotiations and finalizing contract terms.
Managing Contract Execution
- Monitoring contractors’ performance regarding deadlines, quality, scope, and cost.
- Tracking key milestones, deliveries, completed work, and provided services.
- Maintaining a list of remarks and coordinating corrective actions.
- Organizing acceptance of completed work in collaboration with the project team.
Change Management and Claims Handling
- Monitoring changes in contract terms: scope of work, deadlines, and cost adjustments.
- Preparing and agreeing on change requests and variation orders.
- Resolving claims and disputes between the client and contractors.
- Maintaining formal correspondence and documenting critical decisions.
Financial and Contractual Control
- Reviewing estimates, budgets, progress reports, invoices, and payment documents.
- Monitoring actual expenses within the scope of the contract.
- Preparing financial reports on contract performance for the project manager or company leadership.
Risk Management and Compliance
- Identifying contractual risks: financial, legal, and operational.
- Developing mitigation measures and ensuring their implementation.
- Ensuring compliance with legal requirements, company standards, and procurement policies.
Coordination with Project Stakeholders
1. Coordinating activities between contractors, the legal department, procurement, finance, and the project team.
2. Ensuring transparent and timely communication on all contract‑related issues.
3. Supporting the project manager in strategic management of contractor relationships.

Functions roles

Function	Stages of projects and additional processes
Planning for contractors	Project planning
Planning for contractors	Project implementation
Close all the project contracts	Completion of the project
Formation of the final report	Completion of the project
Preparation of technical specifications for the services/goods delivery	Tenders
Preparing evaluation criteria contractors	Tenders
Publication of announcement of an open competition	Tenders
Prepare a list of contractors to perform the terms of reference	Tenders
Evaluation of the contractors on the basis of criteria developed	Tenders
Harmonization with the conditions for carrying out the contractor technical specifications	Tenders
Preparation and signing of the contract for the provision of services/supply of goods	Tenders