Scenario of meetings

Meeting - an event held at all stages of the project in almost all project management processes. Responsible for hosting the meeting in the project is the project manager.

Business-process meeting

Template business-process meeting

Рiс.1. Business-process meeting

Description of process meeting functions

Selecting issues meeting
Responsible	Project administrator
Incoming documents	List of issues, Registry change requests
Outgoing documents	Schedule of meetings
The project administrator is preparing a list of issues that will be discussed at the meeting. To compile a list of questions, a register of requests for changes and a separate list of project questions are used.
Maintenance of formation of the list of participants
Responsible	Project administrator
Incoming documents	Schedule of meetings
Outgoing documents	Schedule of meetings
Based on the analysis of the list of issues, the project administrator, together with key project participants, forms a list of meeting participants.
Ensuring responsible destination
Responsible	Project administrator
Incoming documents	Schedule of meetings
Outgoing documents	Schedule of meetings
The project's chief engineer appoints those responsible for discussing the issues at the meeting. Responsible for the question prepares materials for discussion, as well as options for possible solutions to issues.
Preparing the set of documents for the meeting
Responsible	Project administrator
Incoming documents	Schedule of meetings
Outgoing documents	Selection of documents
The project administrator, together with those responsible for the issues, selects documents related to solving this issue. After preparing a collection of documents, the project administrator sends it to all meeting participants
Providing a meeting
Responsible	Project administrator
Incoming documents	Selection of documents
Outgoing documents	Minutes of the meeting
Project administrator provides logistic support for the meeting.
Formalization of the results of the meetings
Responsible	Project administrator
Incoming documents	Minutes of the meeting
Outgoing documents	Minutes of the meeting
The project administrator records the results of the meeting and sends out the minutes of the meeting to all participants in the meeting.

Roles business-process meeting

Role name	Functions
Project administrator	Selecting issues meeting Maintenance of formation of the list of participants Ensuring responsible destination Preparing the set of documents for the meeting Providing a meeting Formalization of the results of the meetings