Development of enterprise project management system

The process of developing a corporate project management system supports the development of corporate document templates and project schedule. The basis for the development of management systems are the results of the implementation of the portfolio companies. The result of the implementation of this process are the rules of project management templates schedules and templates of the project documents. Responsible for the implementation of this process is the specialist responsible for project management in the company or the head of the project office.

Elements of the corporate system, that change:

Regulations corporate project management system
Project Documentation Templates
The structures used in the system (the structure of the portfolio, WBS structure of the high-level design, RBS resource structure, CBS structure contracts, OBS organizational structure)
Register of corporate quality standards and corporate risk register of the company.
Performances information system MS Project Professional
Performances Information System MS Office 365

For any level of the project management system is implemented the following sequence of operations:

During the implementation of the project portfolio Project Office experts analyze the results of the management of projects.
The result is a proposal to amend elements of corporate project management systems.
At the end of the implementation period (over the weekend) held meeting of the group of EPM. This group may include: project managers, project managers, project office experts, leading specialists in the subject field.
As part of the meeting held coordination developed changes.
All agreed changes are submitted for approval by the company's management.
Following approval, changes are made to the relevant elements of the project management system.

Business process development of EPM

Business process development of EPM configuration quality and Risk management

Рис.1. Business process development of EPM configuration "Quality and Risk management"

Description of functions of the development process templates schedules

Develop a plan for top-level
Responsible	Portfolio analytic
Incoming documents	Pattern of the schedule
Outgoing documents	Plan top level
Administrator portfolio together team members of the project management system develops hierarchical decomposition of the project, while defining the project life cycle. They set the key objectives of the project and generates the target plan for the project. In the software product project management MS Project is given: WBS structure of the project, the key objectives of the project, the restrictions on the key objectives of the project.
Develop a technology roadmap
Responsible	Portfolio analytic
Incoming documents	Plan top level
Outgoing documents	Technological schedule
In the process of detailing and clarifying the content of the project co-manager portfolio Chelny group of project management system develops technological project plan, which expresses the company's technology projects. In developing the technology plan forms the list of objectives of the project are established communication and duration. In the software product project management MS Project is given: It describes the objectives of the project, sets limits on the problem, establishes a link between tasks.
Develop a plan of interaction
Responsible	Portfolio analytic
Incoming documents	Technological schedule
Outgoing documents	Engagement Plan
Based on the analysis of typical stakeholder group of the project management system formed the task of stakeholder engagement. Based on the analysis of problems and results of the project formed the plan document management. In the software product project management MS Project is given: The list of tasks in the interaction, and also points to the custom columns in the result document the project objectives.
Assigning types of resources to project tasks
Responsible	Portfolio analytic
Incoming documents	Technological schedule
Outgoing documents	Resource plan
Administrator portfolio together with members of the development project management system determines a list of types of resources required for the project, then these types of resources are assigned to project tasks. The appointment process is determined by the number of required resource types and resolves resource conflicts that have arisen in the appointment of resource types. In the software product project management MS Project is given: Description of the types of resources and resource types in the appointment of the project objectives.
Development of lots
Responsible	Portfolio analytic
Incoming documents	Technological schedule, Resource plan
Outgoing documents	Lots of project
Administrator portfolio together with members of the development project management system determines the list of tasks for the implementation, which should involve contractors. After that, these tasks are divided into lots of the project, In the software product project management MS Project: Defines the list of objectives of the project included in the lots and allocates them with customizable columns.
Development of the project budget
Responsible	Portfolio analytic
Incoming documents	Resource plan
Outgoing documents	Plan costs (budget) project
On the basis of the cost of the resource types used in the project and the volume of their group assignment of project management system determines the cost of the project and form its budget. In the software product project management MS Project: Updates tasks and project resources in the project schedule.
Updating the corporate register of quality
Responsible	Project portfolio analyst
Incoming documents	Technological schedule, Resource plan, Plan costs (budget) project, Lots of project, Corporate register of quality
Outgoing documents	Portfolio analytic
Analyst portfolio of projects with quality managers analyze the quality requirements of stakeholders of the projects, as well as the implementation of the tasks effektinost on quality control. If the analysis is generated new challenges for quality control analyst portfolio updates the register of corporate quality. In MS Project: being checked problems with the quality of the project management plan.
Updating the corporate risk register
Responsible	Portfolio analytic
Входящие документы	Technological schedule, Resource plan, Plan costs (budget) project, Lots of project, Risk management plan, Corporate risk register
Outgoing documents	Corporate risk register
Analyst portfolio together with the risk managers analyze the efficiency of the implementation of measures to prevent the occurrence of risk events. Comparing the value of baselines up to the actual portfolio analyst looking deviations in timing, costs and labor costs. Analyzing the results of deviation held initiation and description of risk events affecting projects In MS Project: Updates tasks and project resources in the project schedule.
Allegations template
Responsible	Portfolio analytic
Incoming documents	Technological schedule, Resource plan, Engagement Plan, Plan costs (budget) project, Lots of project
Outgoing documents	Pattern of the schedule
After making all the elements in the schedule of the portfolio manager coordinates all its project managers implementing these types of projects. After that maintains the pattern at the head of the project portfolio and puts it on the server for shared use.

Author:

Oberemok Ivan

Trainer and consultant, PhD Project Management, a certified IPMA LEVEL (B), provides training in project management and the use of MS Project, consults on project management